Title:	Secretary	Reports To:	Building Admin, Principal
Department/ Location:	As Assigned	Bargaining Unit:	?  OSEA 33
			Hours / FTE:	35.8 hours per week/ .896 FTE
Salary Schedule:	E- Secretary 1	Job Category:	? Classified- other than 12 month

POSITION DESCRIPTION:

The secretary will ensure a smooth and efficient office so that the maximum positive impact on the education of students can be realized. 

 

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

• Education and/or Experience:
  • High school diploma or General Education Diploma (GED) and at least one-year related experience in typing, general clerical training or equivalent combination of education and experience.
  • Ability to accurately enter and retrieve computerized data.
  • Prior successful experience working in a school or office setting strongly preferred.
• Interpersonal Skills:
  • Works well with others from diverse backgrounds.
  • Focuses on solving conflict; maintaining confidentiality; listening to others without interrupting; keeping emotions under control; remaining open to others’ ideas and contributing to building a positive team spirit. This includes through in person communication, in writing and through web-based platforms.
• Language Skills:
  • Ability to communicate fluently verbally and in writing in English.
  • Ability to respond to common inquiries or complaints, process requests and reports from students, parents, staff, regulatory agencies or members of the community.
  • Ability to read and interpret documents such as safety rules, operating instructions and procedure manuals.
  • Ability to prepare general correspondence and maintain school records and files and handle multi step processes.
• Mathematical Skills:
  • Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, and common fractions and decimals.
  • Ability to compute rate, ratio and percent and to draw and interpret bar graphs.
• Reasoning Ability:
  • Ability to apply common sense understanding to interpret instructions furnished in written, oral, or diagram form.
  • Ability to deal with problems involving several concrete variables in standardized situations.
• Computer Skills:
  • General knowledge of computer usage and ability to use standard school software, internet software, e-mail, spreadsheets, and word processing software.
  • Ability to type accurately and proficiently.
• Other Skills and Abilities:
  • Ability to appropriately communicate with students, teachers, parents, and members of the community.
  • Ability to multi-task and exercise good judgment while working in a dynamic environment.
  • Ability to maintain regular attendance in order to preserve continuity.
  • Ability to perform basic first aid and health room tasks or perform delegated duties that may be assigned by a school nurse.

• Certificates, Licensure, Registrations:
  • Certificates as determined by the district including the ability to obtain: a valid First Aid/CPR card

 

 

PHYSICAL REQUIREMENTS:

 

Frequency Key: None (N); Occasional - up to 25% of shift (O); Intermittently – up to 50% of shift (I); Frequently – up to 75% of shift (F).

 

Activity	Frequency		Activity	Frequency
Bend	I		Lift/Carry 0-10 lbs.	F
Twist	F		Lift/ Carry 11-25 lbs.	F
Squat	I		Lift/ Carry 26-40 lbs.	I
Kneel	I		Lift/ Carry 40-100 lbs.	O
Climb	O		Stand	I
Reach Above Shoulders	O		Walk	I
Grip/Grasp	F		Sit	F
Extend/Flex Neck	F		Drive	O
Use Dominant Hand	F		Perform Repetitive Hand Motions	F
Use Non-Dominant Hand	F		Keyboard/ Mouse Work	F
Ability to See	F		Ability to Hear	F

 

ENVIRONMENTAL ELEMENTS:

The work environment is an office setting including standard office equipment (fax, copier, phone, computer, 10-key, etc.) combined with the standard school setting.  The noise level in the work environment is usually low to moderate and occasionally high depending upon student population and activities.  The employee may be exposed to blood borne pathogens. Primary work will be in an office environment where extreme temperatures are relatively nonexistent. Employee may be exposed to extreme temperatures and dusty conditions within record storage facilities

 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions, or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) whenever it deems advisable.

 

For more information please contact Michelle Barton in Human Resources

michelleba@coos-bay.k12.or.us or (541) 267-3104 x 1110

 

 

 

 

 

 

The Coos Bay School District does not discriminate on any basis listed below and prohibits discrimination and harassment on any basis protected by law, including but not limited to, an individual’s perceived or actual race , color, religion, sex , sexual orientation, gender identity, national or ethnic origin, marital status, age, mental or physical disability, pregnancy, familial status, economic status, or veterans’ status, or because of the perceived or actual race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, marital status, age, mental or physical disability, pregnancy, familial status, economic status, or veterans’ status of any other persons with whom the individual associates. The district prohibits discrimination and harassment, including but not limited to; in employment, assignment and promotion of personnel; in educational opportunities and services offered students; in student assignments to schools and classes; in student discipline; in location and use of facilities; in educational offerings and materials; and in accommodating the public at public meetings